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Commercial Access Control Systems: Things You Need To Know

commercial access control systems

The need to incorporate commercial access control systems is currently deemed indispensable given fast-paced as well as security-sensitive environments. From basic pin and tumbler door locks to smart card access control, biometric identification, radio-frequency identification, and web-based access, the advances in access control systems have been tremendous.

In this article, we have outlined all the information you will ever need concerning the commercial access control systems available, their relative merits, and how you can make the right choice for your commercial venture.

Understanding Commercial Access Control Systems

Commercial access control systems are intended to control entry into a building or sections of the building. These systems can be basic key and lock systems up to the most sophisticated electronic systems that use several methods in admitting people. The objectives of any access control system are to ensure security, control, and convenience while limiting the ability of unauthorized persons to gain access to particular areas.

Types of Access Control Systems

  • Keypad Entry: Users enter a numeric code to gain access. While simple, it’s less secure if codes are shared or easily guessed.
  • Card Readers: These use RFID (Radio Frequency Identification) or magnetic stripe cards. Users swipe or tap their card to gain entry.
  • Proximity Cards: Similar to card readers but do not require physical contact. The card needs to be within a certain range of the reader.
  • Biometric Authentication: Uses unique biological traits such as fingerprints, facial recognition, or retina scans for access.
  • Smart Locks: These can be operated via smartphones or other wireless devices, offering keyless entry and remote access capabilities.
  • Electronic Locks: Include a variety of locking mechanisms that can be controlled electronically, often integrated with other security systems.
  • Turnstiles: Often used in conjunction with other systems, they provide controlled entry and exit points in high-traffic areas.
  • Intercom Systems: Allow for two-way communication between the visitor and the access control point, often used with video surveillance.

Benefits of Commercial Access Control Systems

  • Enhanced Security: These solutions greatly lower the danger of illegal entry and potential threats by limiting access to only authorized personnel.
  • Access Permissions: Allows customized access levels, ensuring that employees can only enter areas necessary for their roles.
  • Audit Trails and Entry Logs: Keep detailed records of entry and exit times, which can be crucial for investigations or audits.
  • Visitor Management: Streamlines managing visitors, ensuring that all visitors are logged and monitored.
  • Convenience: Modern systems like smart locks and wireless access control offer ease of use and the ability to manage access remotely.
  • Integration with Other Security Systems: Many access control systems can integrate with surveillance cameras, alarm systems, and other security protocols for a comprehensive security solution.

Choosing the Right Access Control System

The following elements should be taken into account when choosing an access control system for your company:

  • Security Needs: Assess the level of security required for different areas within your facility. High-security areas may need biometric authentication, while less sensitive areas might only need keypad entry.
  • Scalability: Select a system that will expand along with your company. It should be easy to add or remove users and upgrade components as needed.
  • Integration: Ensure the system can integrate with your existing security systems, such as surveillance cameras and alarm systems.
  • User-Friendliness: The system should be easy for employees to use and for administrators to manage.
  • Cost: Consider both the initial setup cost and ongoing maintenance costs. While advanced systems may have a higher upfront cost, they can offer better security and efficiency in the long run.
  • Compliance: Ensure the system meets any regulatory requirements specific to your industry, such as data protection and privacy laws.

Key Features of Modern Access Control Systems

Modern access control systems offer a range of features designed to enhance security and usability:

  • Two-Factor Authentication: Combines two methods of authentication (e.g., a card and a fingerprint) for added security.
  • Credential Management: Simplifies the process of issuing, updating, and revoking access credentials.
  • Remote Access: Allows administrators to manage access permissions and monitor activity from anywhere, using cloud-based access control software.
  • Identity Verification: Ensures that the person presenting a credential is who they claim to be, using biometric or other advanced verification methods.
  • Security Integration: Seamlessly integrates with other security systems, providing a unified approach to building access and surveillance.
  • Alarm Systems: Automatically trigger alarms in case of unauthorized access attempts or other security breaches.
  • Emergency Access: Provides protocols for granting access in emergencies, ensuring safety and compliance with emergency procedures.

Implementing Access Control Systems in Your Business

Planning and Assessment

Start by conducting a thorough assessment of your facility’s security needs. Identify vulnerable areas and determine the level of access required for different zones. Engage with a commercial locksmith or security expert to get professional advice on the best system for your needs.


Work with a reputable provider to install the system. Ensure that all components, including card readers, biometric scanners, and electronic locks, are correctly installed and tested.

Training and Onboarding

Provide comprehensive training for all users, including employees and security personnel. Ensure they understand how to use the system and the importance of following security protocols.

Monitoring and Maintenance

Keep an eye on the system to make sure it’s operating properly. Keep software and firmware updated to protect against vulnerabilities. Schedule periodic maintenance checks with your provider.

Future Trends in Access Control Systems

commercial access control systems

  • Cloud-Based Solutions: Increasing adoption of cloud-based access control systems allows for easier management and scalability.
  • Artificial Intelligence (AI): AI can enhance security by identifying unusual patterns or potential threats in real-time.
  • Cybersecurity Integration: As physical and digital security converge, integrating cybersecurity measures with access control systems will become more critical.
  • Mobile Access: Greater use of smartphones and wearable devices for access control, providing convenience and flexibility.
  • Advanced Biometric Solutions: Continuous advancements in biometric technology will offer more secure and user-friendly authentication methods.


Business security is an important factor that should be considered in modern companies, and commercial access control systems are the tools that can provide numerous opportunities depending on the company and its financial capabilities. Various options range from the most elementary keypad access systems and password protection to the most complex types of biometric authentication and cloud-based management systems. If you recognize your security needs and identify the best security system for your company, then you will have the right security measures to protect your assets, your employees, and your data.


1. What is a commercial access control system?

A commercial access control system is a security solution that manages who can enter a building or specific areas within a facility, using methods like keypads, card readers, biometrics, and more.

2. Why are access control systems important for businesses?

They enhance security by restricting access to authorized individuals only, help manage access permissions, and provide detailed audit trails and entry logs for accountability.

3. What types of authentication methods are used in access control systems?

Common methods include keypads, card readers, proximity cards, biometric authentication (fingerprints, facial recognition), and smart locks.

4. How can access control systems integrate with other security measures?

To offer a complete security solution, numerous systems can interface with alarm systems, surveillance cameras, and other security protocols.

5. What are the benefits of using biometric authentication in access control systems?

Biometric authentication offers a high level of security by using unique biological traits that are difficult to replicate or steal, ensuring that only authorized individuals can gain access.

6. Can access control systems be managed remotely?

Yes, many modern systems, especially cloud-based ones, allow for remote management of access permissions and monitoring of activity from anywhere.

7. What should I consider when choosing an access control system?

Consider your security needs, scalability, integration capabilities, user-friendliness, cost, and compliance with regulatory requirements.

8. How do audit trails and entry logs benefit a business?

They provide detailed records of who entered and exited the facility and at what times, which can be crucial for investigations, audits, and ensuring accountability.

9. What is the role of a commercial locksmith in access control systems?

A commercial locksmith can provide expert advice on selecting and installing access control systems, ensuring that they meet your security needs and are properly maintained.

10. What future trends are expected in access control systems?

Trends include greater use of cloud-based solutions, AI for enhanced security, integration with cybersecurity measures, mobile access, and advanced biometric solutions.

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